Why choose The Letting Partnership

Protecting your client money is paramount to the success of your business and ours!

The decision to outsource client accounting is not one any agent takes lightly.

For this reason we believe transparency is crucial – It is essential that you know what happens to your client money and how we handle and process it when you entrust your client accounting to us.

We've got you covered ...

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Our Professional Indemnity insurance policy has a £5 million ‘any one claim’ limit & includes cover for misappropriation of client money

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We are full members of The Property Ombudsman (TPO) and the Property Redress Scheme (PRS)

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The Letting Partnership are Propertymark members and Approved Industry Suppliers

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We process & handle client money in accordance with all legislation & industry trade body rules

So here's what you need to know..

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YOUR CLIENT ACCOUNT(S)

If I have an existing client account will I need to move it?

No. You just need to approve us to work on it. We provide a seamless transition without the hassle of tenants having to change their payment details, standing orders etc.

Can The Letting Partnership set up a client account for me?

Yes. We have the facility to open client accounts with Lloyds Bank on behalf of agents using our client accounting services. The perfect solution if you are having difficulties with your bank or just don’t want the hassle.

Will my client account be held separately from other Letting Partnership client accounts?

Yes. The title of the account will include your company’s name and have its own account number. It will not be used for any purpose other than to collect and process your client money

Is money ever moved / swept from my client account into another account?

Never!  Your account is completely ring-fenced and we will never combine or ‘sweep’ any monies from your client account in to any other account

Will I have any access to my client account?

Yes. The client account is managed & controlled by us but we will arrange with the bank for you to have ‘read-only’ access

Will I receive a ‘no right of set-off’ letter from the bank?

Yes. We will send you a copy of the letter from the bank which confirms that they have no right of set-off against money held in your client account

ACCOUNTING RECORDS

How often will my client account be reconciled?

Daily. In the unlikely event that there is a difference we will immediately take action to resolve it, and you will always be kept informed

Is there an audit trail?

Yes. In accordance with GDPR regulations The Letting Partnership keep full records of all client money transactions

SECURITY

Who has access to my client account?

Only the members of TLP staff who are specifically assigned to process your account.

What security checks are in place for making payments?

Bank cards and card readers are stored securely in a fire-safe cabinet and signed in and out each day by a senior member of staff. All payments are authorised by two members of our client accounting team

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ACCOUNTABILITY

What if I’m not happy with the service I receive?

In the unlikely event that you are not completely happy with the service you have received from The Letting Partnership then we want to know. We will work with you to understand what’s happened and put it right.

What are my rights if the issue cannot be resolved?

We appreciate that from time to time circumstances arise which can result in service related issues and we strive to deal with any such issues in a quick and professional manner. We take complaints very seriously and will take all reasonable steps to deal with that complaint in a fair and efficient way. For full details of our Complaints Policy and Procedure click here

Laura Bond Lettings

Unbelievably Helpful!

Every communication I have had with your team has been met with enthusiasm and a genuine clear undertone of assistance – without question. It’s an absolutely refreshing change to deal with a company that is not only exemplary at what it sets out to do but also INCREDIBLY helpful. Well done to your team!

Laura Bond
Laura Bond Lettings, West Yorkshire

One of the best decisions I have made as a start up company

As a new start up business, I was hesitant to have any further additional costs for services, however The Letting Partnership have proven to me that they are a service that I didn’t even know I needed. They are likely one of the best decisions I have made as a start up company, and look forward to growing my business with them over the coming years. Their team is always extremely pleasant to talk to, and go above and beyond to help. I am sure I have been a very difficult client with the amount of assistance I have required, but yet never made to feel that way. I could only dream of having a team in my own business like them. Thank you The Letting Partnership.

Harry Padam
PDM Estates, Nottingham
Phillips & Stubbs- client logo

We have worked alongside TLP for over 16 years

We have worked alongside The Letting Partnership now for a period of over 16 years and have never considered changing. We have always used their full service package which means Referencing, Administration, Client Accounting, Compliance and Regulatory updates. Their solid team have always been at the end of the phone, respond to queries immediately and have ensured that we can focus on the front end of our growing business. We consider them to be excellent value for money and feel that they are part of who we are and can highly recommend them to other companies or individuals.

Edward Gailey
Phillips & Stubbs, Rye
Good Time Consultancy

Great customer care and user friendly system

Have been using their service for a year and it’s absolutely brilliant. Matt has been very helpful onboarding us and guide us through the whole set up process. He has arranged a system training for us and the system is very easy to use. The Client Services team is always responsive so you don’t have to worry missing anything. Highly recommended

Billy Fan
Director & Co-founder, Good Time Consultancy, London
Boothman Font

Could not have coped without them

I have been using TLP since July 2022 and I honestly could not have coped without them, the amount of time and stress saved with them looking after all the finance is priceless. Whichever member of the team I have dealt with has been superb, very helpful and knowledgeable of the software that I use, therefore if there is something I am unsure of they will go in and check it for me. Thank you to each and everyone one of them.

Ria, Director
Boothman Font, Liverpool
Jacobs & Hunt

First Rate Service

We receive a consistently high level of friendly and professional service from all the team at the Lettings Partnership. Highly recommend.

Caroline Alder
Jacobs & Hunt, Hampshire
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Would Confidently Recommend

I have been working with The Letting Partnership, as my client accountants, since I took over the Martin & Co Staines upon Thames franchise around 12 months ago. All the team at The Letting Partnership are always on hand to help and they resolve any issues in an effective, timely manner. Everyone I have dealt with so far have been very personable. Alex Paine and Jake Collins always go over and above to help with any of my queries. Knowing that my client accounting is in safe and capable hands, has allowed me more time to focus on other parts of my business. I would confidently recommend The Letting Partnership for all your client accounting needs!

Doreen Rose
Owner, Martin & Co Staines
client logo- parkers

Fantastic service

We have been working with Mannie and the team at The Letting Partnership for 18 months. They provide a fantastic service. Very knowledgeable, professional and efficient. We would highly recommend them to any busy lettings agent.

Joy Henning
Parkers Witney

A joy to work with

We are a letting agent in Leeds and The Letting Partnership run our client accounting. Alex Paine is our Client Accounts Administrator and is an absolute joy to work with. Always happy to help and very knowledgeable on the systems we use. Its very comforting to know that we have someone at the end of the phone or on email that can help us not only process our accounts but quickly sort out queries and identify areas of improvement for our business. Thank you Alex, you are a credit to the team!

Ross Harding
Dwell Estate & Letting Agents, Leeds
Sheraton Law client logo

Challenges handled with professionalism

The Letting Partnership has been excellent throughout. We gave them a mammoth task that was fraught with challenges which they handled with professionalism and logic. Both Chris Mason and Matt Kemp-Smith were endlessly patient and helpful in helping us with our client accounts.

Sheraton Law
Clapham, London
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Excellent service from the team at TLP

Having recently purchased a lettings business they (TLP) have been fantastic at looking after our client account whilst we are settling in. Initially dealing with John then more recently with Jake and Alex, they have provided a clear and fuss free service. Would highly recommend this professional and very friendly team should you be in the same position as us as newbies or if you’re feeling dissatisfied with your current provider and looking to change. Thanks TLP

Lindsey Medley
Martin & Co, Shrewsbury
Berkshire Lets - client logo

Great service

Great service from all department teams, prompt replies to any queries, great legal help and advice when needed, excellent money handling systems and tenant referencing. Can’t speak of The Letting Partnership any higher and would recommend them to any Letting Agent for back office systems. They make our job much easier to do.

Ron Southern
Berkshire Lettings, Ascot

Professional and Efficient

The Letting Partnership deal with all our Deposits and Client accounting and I find them to be helpful at all times. I speak with the accounts team on a regular basis and they are always quick to respond to any queries I might have and are professional and efficient. Gill and Rosie in Services also deserve a mention as being a pleasure to speak and deal with.

Debbie Rowe
Russell & Butler, Buckingham
Baker Sales & Lets- client logo

Fantastic company!

What a fantastic company The Letting Partnership is! From beginning to end, their knowledge is first class, giving you the confidence to know that whatever you come up against there is always someone there to help and guide you. I simply wouldn’t have the business I have without them and cannot recommend them highly enough. If there were 6 star rating they would get it!

Jason Baker
Baker, Sales & Lettings, Aylesbury

Continually, high level of service.

We have been working with The Letting Partnership for over 6 years now and the level of service is still as high now as it was at the very beginning. The referencing service is efficient and quick, when required.

Anna O’Shea
Winkworth, Basingstoke

What next?

Get in touch to see how we can help you or request a no-obligation quote